Product DesignKohbee

User Management System

Kohbee is a SaaS platform for content creators, educators, and coaches. As their businesses grow, so do their teams. Every team member needs the right access, nothing more and nothing less. I designed the system that makes that possible.

2 min read

Tools

Procreate · Figma

Year

2023

Role

Product Designer

Status

Shipped

The Requirement

The Kohbee platform enables creators to run their entire business on one platform seamlessly on desktop or mobile: courses, communities, products, leads, sales. At a certain point, that business is no longer a solo operation. There's someone handling customer support, someone editing content, someone managing social. Each of them needs to be on the platform, but only for what they actually do.

The brief: design a user management system embedded into the Kohbee app that lets business owners build and control their team. Four tiers of access: Owner, Admin, Manager, Collaborator, each with a different view of the platform and different permissions within it. Owners see everything: sales reports, leads database, all products. A collaborator might only see the tasks assigned to them.

A single user can also belong to multiple teams under different brands, each with an independent role. Someone might be the owner of one team and a collaborator for another. The dashboard adapts according to the role and its pre-defined access permissions.

This was one of several micro-SaaS tools I designed as a Product Designer at Kohbee.

In Context

Admin Dashboard

Add New Member

Confirmation Toast

Permissions Modal

Filter Dropdown

Dashboard — Filtered

Mobile View

Mobile — Add Member

Mobile — Confirmation Toast

Mobile — Quick Actions Menu

Mobile — Access Permissions Modal

Mobile — Filter by Manager

A user can login as themselves to the creator dashboard, or a specific brand role. The dashboard view adapts accordingly.

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Decisions

Structure before surface

Before any screen design, I mapped role-based access in full: which pages each role could see, which actions they could take, and who could assign tasks to whom. That matrix was the foundation for every screen that followed.

Context-aware login

A user can sign in as themselves to the creator dashboard, or step into a linked brand or team with a different role. The choice defines the entire session view.

Role-locked permissions

Access permissions are pre-defined per role to maintain hierarchy and avoid conflicting access across members with the same role. The permissions modal is view-only — admins can see exactly what a member can access, but can't override it.

Responsive by design

The system was designed for both desktop and mobile from the start, not retrofitted. The add member form, a side-overlay panel on desktop, becomes its own dedicated screen on mobile with the same functionality.

What Worked

Four-tier role hierarchy (Owner, Admin, Manager, Collaborator), each with distinct views, permissions, and task assignment rights scoped to their level.

Instructional empty state dashboard, guiding new users to take action from the start.

Multi-team support: one user can belong to multiple brands with independent roles and separate customized dashboards

Fully responsive across desktop and mobile, with interaction patterns adapted per platform rather than just scaled down.

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